SM&W Requests

List of Authorized Items

SM&W's cannot be used for picnics or other events where the attendees are provided a meal, unless noted below. By AFI, the use of SM&W's must be conservative. Do not exceed $3 per person for refreshments.

• Rank Specific events are not authorized
• Food at all events is restricted to light refreshments only. With the exception of meals for individual award winners and some civic events
• Cut up subs or pizza, shrimp or ingredients that can be used to make 'roll size' sandwiches are not considered 'light refreshments' at GFAFB
• All mementos must be $20 or less and cannot be supplemented (AMC: not authorized for retirements)
• Non-recurring events must be approved by the Wing Commander prior to the event
• Flowers are authorized for a designated person (not the member) NTE $20 and are 'included' in the dollar amounts below

Category of Events Authorized SM&W Funds at Grand Forks

Q1 Individual Recognition:Retirements, competitive base level awards (recurring except for one time or annual events)

Q2 Civic Events:Call 747-6992 for information, AFI 34-201 Chapter 12 Table 12.1 Rules 20-49 (non-recurring)

Q3 Memorial Observances: Traditional patriotic events, death observances (non-recurring)

Q4 Welcoming and Orientation: Commander's Calls, first step, group events (recurring except one time or annual events)

Q5 Hosting of Personnel:"Distinguished Visitor" category only (non-recurring)

Q8 Change of Command:Wing, group, squadron level only (recurring)

Petty cash transactions not turned in to the Force Support Squadron the same month as the event is held, may not be honored.

Questions? Please call Heidi Wakefield at 747-6338 or Neil T. Sauve at 747-6992. Requests are submitted and routed on the SM&W form electronically. We are located on the second floor of bldg 101. Any request submitted on paper will be manually entered into the electronic system for routing and control purposes and may slow down the approval process.

All requests, after submission of form, must be approved by Wing CC or the designated Commander in advance of the event. No exceptions! Requests must be submitted NLT 10 duty days prior to the event.

Maximum Amounts Authorized (NTE= not to exceed)

Retirements: $50 all rank and grades. To meet the intent of the SMW program, limits established by installation may not be rank restrictive.

Change of Command: Wing $500, Group $400, Squadron $200

Commander's Calls: Wing $300, Group $150, Squadron $100

Authorized Items:

• For retirements and change of commands, light refreshments only (no alcohol)

• Mementos NTE $20 and cannot be supplemented with other funds (in other words, you cannot request $20 and spend $30 to buy a ceramic eagle)

• American Flags are not authorized to be purchased with SM&Ws

• Flowers are authorized for spouse of retiree and for bereavements only

• Light refreshments are defined as non-alcoholic beverages and finger foods such as desserts and snacks. Heavy hors d'oeuvre such as burritos, tacos, whole pizzas cut into bit-size pieces, sub sandwiches cut into small servings, meat items, buffets, banquets, smorgasboards etc., are not authorized. Amenities to serve the light refreshments are authorized to include disposable utensils, cups and paper or plastic plates. Tablecloths are not authorized.

• Units should provide on-base organizations such as the Commissary, Base Exchange, Base Flower Shop and Force Support Squadron Operations the right of first refusal to provide the goods/servies before using off-base vendors.

• Defined immediate family as spouse and children only

• Conferences, meetings and training sessions are not authorized SM&W support (i.e. morning coffee/pastries for visiting inspection/staff assistance teams are not authorized SM&W support, although a 'one time' ice breaker may be approved).